WITTERING PARISH COUNCIL
Minutes of the Annual Meeting of Wittering Parish Council 2011/2012 held on Monday 13th. June, 2011 at 7.30 p.m. in the Parish Hall, Wittering
Richard Roffe (Chairman)
Philip Portess (Vice-Chairman)
Mrs. Sam Cooper
Ward Councillor John Holdich OBE
Ward Councillor Diane Lamb
MOD Pc. Colin Everett (Unit Beat Officer)
Hubert Warren (Clerk to the Council)
APOLOGIES FOR ABSENCE
One parishioner was present
No declarations of personal or prejudicial interest on agenda items were made by any member of the Council.
1. ELECTION of OFFICERS for COUNCIL YEAR 2011/2012
Chairman: Richard Roffe
Proposed by: Geoff Dunkley
Seconded by: Simon Hurn
Vice-Chairman: Geoff Dunkley
Proposed by: Simon Hurn
Seconded by: Jon Warters
2. VILLAGE POLICING
MOD Pc. Colin Everett distributed his official printed report with detailed analysis of crime and anti-social behaviour in the Village this year from January to June, which showed a decrease of 60%
in all recorded crime, with a total of 13 compared to 32 in the corresponding period 2010.
The Chairman expressed appreciation and thanks for these encouraging results.
3. MINUTES of the Seventh Meeting of the 2010/2011 Parish Council held on Monday, 11th. April, 2011, were reviewed, approved and signed by the Chairman.
Proposed by: Geoff Dunkley
Seconded by: Simon Hurn )
4. CO-OPTION of COUNCILLOR
As no application for an election had been received by Peterborough City Council following publication of the announcement of the vacancy on the noticeboard and website, the Council agreed to co-opt Wittering resident, Mr. Robin Talbot who was present at the Meeting and who had shown previous interest in joining the Council.
Mr. Talbot will take up his seat at the next meeting when he will sign the statutory documentation.
i) The Financial Statement as at 23rd. April, 2011 was discussed and agreed.
ii) The full written report of the Internal Auditor (Liam Higgins, a business consultant) was distributed to every Councillor and the recommendations in each of the categories of Section 4 of the Annual Return discussed at length and in detail.
The Clerk had discussed these stage by stage with Mr. Higgins over several weeks and would be implementing relevant recommendations as a matter of priority, with special attention to utilizing separate book registers for assets, risks and budgetary control to record ongoing variation and authorization.
The Financial Report was approved as presented.
Proposed by: Philip Portess, Deputy Chairman
Seconded by: Geoff Dunkley
A letter had been received from Mark Davis, Community Development Officer, RAF Wittering requesting a donation in support of RAF Wittering Summer Activities 2011.
After careful discussion. it was agreed that in view of the present budgetary commitments, the Council would not be able to financially support the project this year, but use of the playing field would be available for sporting events
7. RETIREMENT OF THE CLERK
Hubert Warren formally announced that with regret, he wished to retire in December this year, which he will confirm in writing and take advice on correct procedures to facilitate the appointment of his successor.
Cllr. John Holdich advised the Council that parish precepts next year were potentially likely to be subject to cuts of around 20%
Mrs. Cooper reported a large pothole in the Old Oundle Road opposite Hillside Gardens for which the Clerk will request urgent repairs.
9. DATE OF NEXT MEETING
This was agreed as Thursday 8th. September, 2011 at 7.30 p.m in the new Bowls Pavilion.
There being no further business to discuss, the Chairman closed the meeting at 9.10 p.m. and accompanied Cllrs. John Holdich, Diane Lamb with members of the Parish Council on a tour of inspection of the new buildings.